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You can also create and
use Microsoft Word Templates from the contact screen. From the contact
screen, select the Word Merge button found on the top of the contact
screen. The Word Merge
button looks like a capitalized “W”.
The system prompts you to either create or use an existing Word
Merge file. You should always start with creating a New Word Merge
document in order that it will be formatted to merge with the file out
put that BUSINESSWAREwill recognize.
When you want to use a previously used Word Merge file you can
use the pull down list to find all those files or browse to search for
them.
**SOME IMPORTANT TIPS FOR WORD MERGE!**
1)
You can use either Microsoft Word 97 or 2000 to create and use
the Word Merge function. Please
note, however, that the two file formats for Word Merge are different
and therefore not interchangeable.
So if you create a Word Merge document in Word 97 you can not
use it later with Word 2000 and visa versa.
2)
The Word Merge documents use ContactWordMerge.txt file as its
data source. You do not
need to manipulate or even know how or why we use that file. But that file must reside on your computer hard drive under
the C:\Businessware directory. This
file is automatically created every time you use the merge
functionality. So do not
delete the Businessware folder on your hard drive if you want to
continue using the Word Merge function.
3)
You can not have MS Word open when you perform or create a Word
Merge. BUSINESSWAREwill
automatically open Word for you.
Having word open in one or more windows minimized or maximized
will cause BUSINESSWAREto not know which instance of Word to use to
create your merge documents.
4)
When you have created your Word Merge document from
BUSINESSWAREyou will be able to select the fields from the database. Use the Insert Merge Field pull-down list found on the word
tool bar to select the desired fields.
**NOTE** If you want to
use existing word files that you have used prior to installing
ADVANTAGE, you should create new templates with BUSINESSWAREthen cut
and paste your content into the new templates.
It is a good idea to keep and save all your templates in a
specific folder so you can remember where you have kept them.
Use long names that have specific meaning so you can easily
recall the merge document needed. |
