Inventory is items that you keep in stock.  The reduction of inventory happens at the time you save an buy/resale invoice that has an inventory item in it.

SELECT ITEMS/INVENTORY THEN SELECT RECEIVE INVENTORY

Use the find vendors pull down list found near the top of this screen to find a vendor you are receiving inventory from then you can enter the received date, received by and reference information.  Then you use the add button to add inventory line items.  You can a multiple line items.  Just select the item and enter the quantity and cost to update your inventory.

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