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7) AR General

The first tab General provides access to the general setup area.  On the General tab are the fields for Next Quote Number, Next Order Number, and Next Invoice Number.  It is recommended that you enter a starting a number for each of those fields.  The starting numbers must be numeric.  We recommend starting with 1000 or 10,000.  You do not have to use the auto increment numbers in the program.  You can over write these numbers at the point of entering Quotes, Orders or Invoices.  

Default General Ledger Interface

The Default General Ledger Interface section contains some interface General Ledger Accounts.  If you do not intend to use the General Ledger module at the present time, ignore entering GL Numbers for these interface accounts and ensure that the GL Posting Automatic in AR option is not checked.  Doing this will keep AR functions like invoicing, payment entry and credit entry from making entries in the General Ledger.  If you want to use the automatic entry in the GL make sure to check that option On and interface each and every field with a GL account.  If you have not already setup your accounts do so now and come back to this screen to select the correct accounts.  All the interface accounts can be changed at the time you enter an invoice.


Default General Ledger Interface accounts:  A group of accounts.  The interface accounts are…


Sales Tax Payable GLAccount: 

SalesRep Commissions Expense GLAccount:

Commissions Payable GLAccount:

Agency Sales Receivables:

Customers Sales Receivables GLAccount:

Shipping Income GLAccount:


GL Posting Automatic in AR:  When this option is enabled all AR (Accounts Receivable) transactions are automatically posted to the GL (General Ledger).  Some examples of transactions are invoicing, payment entry, and credit entry.


Post SalesRep Commission to GL: When this option is checked/enabled all Sales rep commissions will be posted to the General Ledger.


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