The process payroll
function will actually print the paychecks for your employees.
The process can be done for an individual employee or for all
employees with the same wage frequency.
Before you can print the checks the system will process the
payroll and create a report called a Pre-Payroll Register.
This report is good because it will show you what the payroll
checks will be before printing. This
will allow you to double check wages, deductions and with holding
taxes. If you agree with the pre payroll register you would proceed
with the printing of the payroll.
When you select to generate the pre payroll register, the
system will check to see if all the employees you have selected to
process payroll for have been setup correctly.
If there is any missing information the system will prompt you
a message and generate a payroll errors report.
If you do agree
with the pre payroll register report you can proceed with printing the
checks. You will be
prompted to select a bank account that you must have previously setup.
When ever you select the bank account the system will give you
the next check number. You
have the capability to change that next check number.
We recommend that you look at your checks and see what is the
next check number and make sure that is the one that is displayed on
the screen. When you do
select the print checks button, you will actually be able to see the
checks in preview mode as with the other reports.
You can then print the checks.
If for the first few times you are printing payroll checks try
printing to plain paper first. You will be able to reprint if needed at any time.
This method allows you figure out the exact orientation of your
paper and make sure you picking the right check format.
You can easily hold the plain paper printout against your
checks to make sure the alignment is correct.
Once you have
printed your checks correctly you must select the accept checks button
for the checks to posted correctly to your check register and to the
employee payroll files. If
you decide not to print checks as if you use manually printed checks
we also recommend you print them on plain paper so you have a manual
record for book keeping purposes.
with the check writer for the accounts payable module you can use
either two or three part checks. The two part checks include a check and stub and can have a
carbon less copy and is best used with a dot matrix printer that can
support track feed checks. The
three-part check is made of a check, stub and voucher.
The employee would keep the check and stub while the voucher
part, the last part, would be the company’s record.
The 3-part check is used with laser or jet type printers.
It does not support carbon or carbonless copies.