Almost all the reports in Retail ADVANTAGE POS Software first preview on your screen when generated. You may not see the complete report on your screen until you maximize your screen. To maximize your screen select the middle button of the three buttons found on the upper right hand corner of the report. That button is between the button that looks like a dash, which is the minimize button, and the x button which will actually close the report.

To print your report select the print report button found on your tool bar. You will also see options to output your report to notepad, analyze with excel, publish with word and send via email. You must have Microsoft Excel 97 or later installed on your computer to use the analyze with excel option. You must have Microsoft 97 word or later installed on your computer to use the publish with word option. In order to use the send option you must have a MAPI compliant email program installed on your computer like Microsoft outlook or Microsoft exchange. Just select those options to see what you can do on your computer.

If you see that your report does not print clearly or does not view fully on your computer, you may need to reset your default printer in your control panel to your report printer. Since you may have your receipt printer set as your default printer in you printers the preview of your reports will not look as attractive if you had your reporting printer setup as your default printer. You may have to switch your default printer when you running reports and switch back to your receipt printer when you are running point of sale. Whenever you do make changes to your printer settings on your computer make sure Retail ADVANTAGE POS Software is closed. Retail ADVANTAGE POS Software recognizes your printers on startup of the program.

Aged Payable Report

CLICK REPORTS, SELECT ACCOUNTS PAYABLE REPORTS (under Report Groups) THEN FROM THE LIST ON THE RIGHT SIDE, DOUBLE CLICK ON AGED PAYABLE

- Enter the As of Date if it needs to be different from the current (default) date. The format of the date should be entered MM/DD/YY (including slashes).

- You have the option to sort or organize the report two different ways: Order by Vendor or Order by Due Date. Be sure to select one of the options.

- To preview or print the Aged Payable Report, click the button with the printer on it.

Bill Listing

CLICK REPORTS, SELECT ACCOUNTS PAYABLE REPORTS (under Report Groups) THEN FROM THE LIST ON THE RIGHT SIDE, DOUBLE CLICK ON BILL LISTING

- First select the date range for which you want an Accounts Payable Bill Listing. The Start date will default to 01/01/1900 and the End date to 12/31/2100 to include all available dates when you click the Print button if no dates are specified.

- Next select the Vendor Start and Vendor End. This will list alphabetically, the Accounts Payable for the given date period. If you do not specify Vendors then the Bill Listing will include all vendors that you have accounts payable for.

- The information found on this Report is: Invoice Number, Invoice Date, Due Date, Paid, Amount. The list is sorted by Vendor.

Check Register

CLICK REPORTS, SELECT ACCOUNTS PAYABLE REPORTS (under Report Groups) THEN FROM THE LIST ON THE RIGHT SIDE, DOUBLE CLICK ON CHECK REGISTER

- Select the Bank Account (and Bank Account Number if necessary) for which you want to view the Check Register.

- Specify the Date Range you need to view the Check Register for.

- If you only want to see the cleared items make sure there is a check in the box next to Show Cleared Items Only. Then select the type of transactions you want listed.

- Note that you cannot Void a transaction (i.e.: deposits) but you can Delete it. For checks, you have the option to Void or Delete. ADVANTAGE POS Software will prompt you to confirm your deletions by asking, �Are you sure you want to delete this Check/Transaction�

- Click the button with the printer at the top of the screen to preview and/or print the Check Register for the specified criteria.

Vendor Listings

CLICK REPORTS, SELECT ACCOUNTS PAYABLE REPORTS (under Report Groups) THEN FROM THE LIST ON THE RIGHT SIDE, DOUBLE CLICK ON VENDOR LISTINGS

- The Vendor Listing report merely lists all your vendors. You have two options, Vendor List or Detail Vendor List.

- If you select Vendor List, all vendors will be listed with the following information: Vendor ID, Vendor Name, Contact, Address, City, State, Zip and Phone Numbers.

- If you select Detail Vendor List, each Vendor will have its own page with the information listed above (for the simply Vendor List) plus Email, Payment Terms, Credit Limit, Fed Tax ID, Vendor 1099, Vendor Comments, Vendor Balance, YTD Balance, APDefault Account, ExpDefault Account and Vendor Type.

- Each Vendor and its information will be listed per page in the Detail Vendor List.

Retail ADVANTAGE Point of Sale Software Online Manual Section 8.10

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