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Retail ADVANTAGE Point of Sale Software Online Manual Section 8.2

SELECT ACCOUNTS PAYABLE THEN SELECT AP DEFAULTS

This screen in the ADVANTAGE POS Software allows you to setup some basic parameters for the accounts payable module.  

The GL Distribution Required For Manual Checks check mark indicates whether or not you want to require that a GL account is needed when you enter a manual check.  For instance if that option is check on then every time you enter a manual check you must distribute the amount of the check to one or more GL accounts.  These GL Accounts indicate where you want the expense or asset recognition of the amount paid. 

Also on this screen you will be able to indicate what types of checks you will use to print your checks on.  You can choose either the two part or three part checks.  

The two-part check is a designed for dot matrix printers that you can track feed the check into.  It consists two sections the check and the stub.  Generally the two parts are sent to your vendor or your employee for payroll reasons.  The two-part check can be ordered with or with out carbon copies attached.  The three-part check is a check, stub and voucher.  The check and stub part of the check can be detached and sent to your payee while the voucher part or the third part you can keep for your records.  The three-part check cannot be ordered with carbon copies and is primarily used for laser or ink jet type printers.  The three-part check with all three parts is in the size of an 8.5 X 11 piece of paper, which is the same size of regular paper.  The format of the checks is compatible with the quick books check formats.

Retail ADVANTAGE Point of Sale Software Online Manual Section 8.2

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