SELECT ACCOUNTS PAYABLE THEN SELECT AP DEFAULTS
This screen allows you to setup some basic parameters for the
accounts payable module.
The GL Distribution Required For Manual Checks check mark indicates
whether or not you want to require that a GL account is needed when you enter a manual
check. For instance if that option is check on
then every time you enter a manual check you must distribute the amount of the check to
one or more GL accounts. These GL Accounts
indicate where you want the expense or asset recognition of the amount paid.
Also on this screen you will be able to indicate what types of checks
you will use to print your checks on. You can
choose either the two part or three part checks.
The two-part check is a designed for dot matrix printers that you can
track feed the check into. It consists two
sections the check and the stub. Generally the
two parts are sent to your vendor or your employee for payroll reasons. The two-part check can be ordered with or with out
carbon copies attached. The three-part check
is a check, stub and voucher. The check and
stub part of the check can be detached and sent to your payee while the voucher part or
the third part you can keep for your records. The
three-part check cannot be ordered with carbon copies and is primarily used for laser or
ink jet type printers. The three-part check
with all three parts is in the size of an 8.5 X 11 piece of paper, which is the same size
of regular paper. The format of the checks is
compatible with the quick books check formats.