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 51) BILLS



The bills screen allows you to enter, edit and delete bills.  You cannot edit or delete bills that have been paid.  But you can delete a payment to a bill then edit it or delete it.  You can find or review bills by selecting the button on the tool bar that has binoculars on it. 

When entering a bill the bill or invoice date cannot be on a date prior to that last closing.  The AP account is the general ledger account you want to record the liability of the bill.  The terms field will automatically update the due date for the bill or you can enter a due date.  You can also setup additional terms under the Accounts Payable, General Defaults screen.

Each bill should be distributed to the appropriate accounts to record an expense or asset.  The bill must be distributed fully to the accounts before the bill can be saved.  Please remember there is two parts to distributing a bill the first is distributing it to an Accounts Payable account to indicate the liability of the transaction and the distributing it to the expense or asset side of the transaction.


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