SELECT PAYROLL THEN
The Process Payroll function will actually print the paychecks for
your employees. The process can be done for an
individual employee or for all employees with the same wage frequency. Before you can print the checks, the system will
process the payroll and create a report called a Pre-Payroll Register. This report is good because it will show you what
the payroll checks will be before printing. This
will allow you to double-check Wages, Deductions and With Holding Taxes. If you agree with the Pre Payroll Register you
should proceed with the printing of the payroll. When
you select to generate the Pre Payroll Register, the system will check to see if all the
employees you have selected to process payroll for have been setup correctly. If there is any missing information the system will
prompt you a message and generate a Payroll Errors Report.
If you do agree with the Pre Payroll Register report you can proceed
with printing the checks. You will be
prompted to select a bank account that you must have previously setup. Whenever you select the Bank Account,
BackOffice will give you the next check number. You
have the ability to change that next check number. We
recommend that you look at your checks and see what the next check number is and make sure
that it is correct as displayed on the screen. When
you select the Print Checks button, you will actually be able to see the checks in preview
mode as with the other reports. You can then
print the checks. If for the first few times
you are printing payroll checks try printing to plain paper first. You will be able to reprint if needed at any time. This method allows you figure out the exact
orientation of your paper and make sure you picking the right check format. You can easily hold the plain paper printout
against your checks to make sure the alignment is correct.
Once you have printed your checks correctly you must select the
Accept Checks button for the checks to posted correctly to your Check Register and to the
employee payroll files. If you decide not to
print checks as if you use manually printed checks we also recommend you print them on
plain paper so you have a manual record for book keeping purposes.
As with the Check Writer, for the Accounts Payable module, you can
use either two or three part checks. The two
part checks include a check and stub and can have a carbon less copy and is best used with
a dot matrix printer that can support track feed checks.
The three-part check is made of a check, stub and voucher. The employee would keep the check and stub while
the voucher part, the last part, would be the companys record. The 3-part check is used with laser or jet type
printers. It does not support carbon or
carbonless copies. We recommend the 3-part
check because it is easier to use and setup.