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Advantage Salon Software and Spa Software Support Page 37

37) Using Point of Sale (non touch screen) in Advantage Salon Software and Spa Software Management System

You can access Point of Sale from the menu bar or from the master menu switchboard.

1)       Enter your unique Operator Password.

2)       Use the Find a Client By option found on the top of the screen to find a client for the transaction. To find a client, enter the Client ID, Phone, First Name or Last Name or a combination of the first name and last name, then press enter.  This will initiate a find and if there is an exact or unique match used for the find the client’s name, address and last service will appear.  If there is no exact or unique match, ADVANTAGE Salon Software and Spa Software will generate a list of possible matches or an empty screen if there are no matches. You do not have to enter a full name for the search, you can put initials or partial names in ADVANTAGE Salon Software and Spa Software and the search will find all matches to the partial listing.

3)       Finding a client is optional, but you will have better client history if you do.  If you do not find a client the transaction will be recorded under Salon/Spa Guest.

4)       Select an employee who performed the service or who will receive credit for the sale of the inventory item.  Only the services that a particular employee is setup up to perform will be in the list of services.  You set up the services that a particular employee can do in the employee setup.

5)       Then select the service or inventory item sold, use the pull down list of services to select the service or use the find item field to find the inventory item.

6)       You can also browse inventory by Category, Manufacturer or Vendor by selecting the Item Search button indicated by the binoculars.

7)       You can change the item quantity on any line item by selecting the quantity field.

8)       To delete or refund an item, select the line first then Delete or Refund.

9)       Select the Pay to make a payment and to finish the transaction.  You can split tender any payment, which means that you can have multiple payments per point of sale transaction.  All Check and Credit Card transactions that are paid over the Invoice Total will be considered tip amounts.  Cash payments are considered Change Due if the amount tendered is greater that the Invoice Total.  You will also notice a charge to account payment type; you can only use that payment type if the client you are charging has been setup with charge to account privileges and a credit limit.  Setting up a client to be able to charge is an option in the add/modify/delete client screen.

10)   Select the Print Receipt button to print the receipt or select the Finish button to finish transaction without printing a receipt.

11)   The function keys, F-2 through F-12, allow you to operate the Point of Sale screen with your keyboard.  For example, instead of clicking the button Disc. Or Coupon with your mouse, you can simply hit the F-2 key on your keyboard.  They correspond with the buttons directly above them.

12)   To put an invoice on hold and help the next customer, click the Put Invoice on Hold button, and to retrieve it, click on the Get Invoice from Hold button.

13)   Should a customer request a receipt after the transaction is complete, you can print one by clicking on the Print Last Receipt button.




1.       Make sure that you have the Scheduler – Day View or week view open.  Then select the client who is ready to pay for their services and/or products.  You may right-click the appointment then select POS.

2.       ADVANTAGE Salon Software and Spa Software will take you into the Point of Sale screen.  Enter your operator password to get in.

3.       Now notice that the client’s name, employee’s name, the service and the price of the service is already filled in.  All you have to do is scan or select the products he or she is purchasing then go to select the Make Payment button.

4.       When you have Finished the transaction, you will be taken directly back into the Scheduler (or appointment book)


This function will let you easily bring in one appointment into the point of sale screen.  You can also move multiple appointments as well as find a client appointment via the small client button found in the appointment book screens near the top of the screens.  Just find your client in that screen and select the ok button and it will show all the appointments for that certain date range. You can then select all or some of the appointments to transfer to the point of sale screen by selecting the POS button.


This is a quicker way to ring up clients!


Advantage Salon Software and Spa Software Support Page 37

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