SELECT REPORTS THEN SELECT
GENERAL LEDGER
ADVANTAGE Salon Software
and Spa Software
allows you to generate a Balance Sheet Report, Income Statement
Report, Trial Balance Report and a General Ledger Report which are based
on accrual basis or cash basis.
Cash basis accounting refers to the fact that a
transaction is recorded at the point of cash disbursement or receipt,
while accrual basis accounting is based on the actual recognition of the
transaction that can happen before the cash is disbursed or receipt.
Balance Sheet
The balance sheet is a report that shows for a specific point in time
such as the end of a month or a year or some other dates the financial position or status
of the business. Looking at the Balance Sheet
another way, it is a statement of the situation if the business were to immediately go out
of business. If that were to happen all
assets would be sold (hopefully at book value) and converted to a pile of cash. Immediately the size of that pile of cash would be
reduced by paying off all creditors eliminating all liabilities. Any cash left in the pile after this would belong
to the owners and would represent their equity or profit in the business. If, however, the cash pile produced by sale of the
assets was not large enough to pay off all liabilities and the owners were then required
to come up with money out of their pockets to finish satisfying the creditors the business
would have a loss rather than a profit.
Income Statement Report
The Income statement is a report showing total revenues
and expenses by account over a specified period of time such as a week, month, or year. Revenues are credits (-) and expenses are debits
(+) so that if the business makes a profit (revenues exceed expenses) the total earnings
is a credit (-). This total shows on the
balance sheet as an earnings amount in an owners’ equity account meaning that the
business owes that amount to the owners. A
P&L report can be thought of as a statement for a specific period of time showing how
a profit or loss occurred.
Trial Balance Sheet
The trial balance sheet report will summarize all activity through a
certain date. This type of report
originally was designed to make sure that all the credits and debits equaled. In a double entry accounting system both debits
and credits must equal at all times to be balanced. Hence
the name for the report.
General Ledger Report
The general ledger report will list all journal entries in a date
period. This report lets you to review
journal entries by account number to make sure you entered correctly or distributed them
correctly to the right accounts. It is also
a great review so you can understand why the balance sheet or income statement reports
generate certain numbers.
Note: If you get errors when previewing your
reports, don’t be alarmed. This only means that there is no data to
preview for the selected report and date range.
|
