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SELECT PAYROLL THEN PROCESS PAYROLL
The Process Payroll
function will actually print the paychecks for your employees. The
process can be done for an individual employee or for all employees with
the same wage frequency. Before you can print the checks,
ADVANTAGE
Salon Software and
Spa Software
will process the payroll and create a report called a Pre-Payroll
Register. This report is good because it will show you what the payroll
checks will be before printing. This will allow you to double-check
Wages, Deductions and With Holding Taxes. If you agree with the Pre
Payroll Register you should proceed with the printing of the payroll.
When you select to generate the Pre Payroll Register,
ADVANTAGE
Salon Software and
Spa Software will
check to see if all the employees you have selected to process payroll
for have been setup correctly. If there is any missing information
ADVANTAGE
Salon Software and
Spa Software will prompt you a message and generate a Payroll Errors Report.
If you do agree with the
Pre Payroll Register report you can proceed with printing the checks.
You will be prompted to select a bank account that you must have
previously setup. Whenever you select the Bank Account, BackOffice
will give you the next check number. You have the ability to change
that next check number. We recommend that you look at your checks and
see what the next check number is and make sure that it is correct as
displayed on the screen. When you select the Print Checks button, you
will actually be able to see the checks in preview mode as with the
other reports. You can then print the checks. If for the first few
times you are printing payroll checks try printing to plain paper
first. You will be able to reprint if needed at any time. This method
allows you figure out the exact orientation of your paper and make sure
you picking the right check format. You can easily hold the plain paper
printout against your checks to make sure the alignment is correct.
Once you have printed your
checks correctly, you must select the Accept Checks button for the
checks to post correctly to your Check Register and to the employee
payroll files. If you decide not to print checks as if you use
manually printed checks we also recommend you print them on plain paper
so you have a manual record for book keeping purposes.
As with the Check Writer,
for the Accounts Payable module, you can use either two or three part
checks. The two part checks include a check and stub and can have a
carbon less copy and is best used with a dot matrix printer that can
support track feed checks. The three-part check is made of a check,
stub and voucher. The employee would keep the check and stub while the
voucher part, the last part, would be the company’s record. The 3-part
check is used with laser or jet type printers. It does not support
carbon or carbonless copies. We recommend the 3-part check because it
is easier to use and setup. The program uses the quickbooks format for
the 3-part and 2-part checks. If you plan to use
ADVANTAGE
Salon Software and
Spa Software to print out
your checks, you must have your company and bank information pre printed
on your check. ADVANTAGE
Salon Software and
Spa Software will not print out your company name and
account numbers on your checks. It is best to order your computer
checks from your bank or financial institution you have your checking
account.
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